Quotation · Proforma Invoice · Contract · Commercial Invoice · Packing List

Start with one quotation. Get five export documents.

Enter seller, buyer, terms and line items for a deal, then preview and download professional PDFs. Fixed layout, bilingual labels — no Word formatting.

  • One dataset, five documents
  • What you preview is the PDF
  • No template designer needed
Open workbench View sample quotation PDF Create a free account

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Five documents, one deal

Update the quotation and PI, contract, invoice and packing list follow. Switch types without copying letterhead or line items again.

Sample bilingual export quotation PDF generated by TradeDocs
QT Quotation The starting point. Seller, buyer, prices, Incoterms and validity in one place.
Sample proforma invoice PDF generated by TradeDocs
PI Proforma Invoice Confirm terms before payment. Bank details and clauses stay in sync with the deal.
Sample sales contract PDF generated by TradeDocs
SC Sales Contract Lock delivery, payment and dispute terms. Header and lines match the quote.
Sample commercial invoice PDF generated by TradeDocs
CI Commercial Invoice For customs and buyer accounting. Update shipped quantities and export.
Sample packing list PDF generated by TradeDocs
PL Packing List For forwarders, customs and warehouses. Cartons, weights, volume and marks.

Stop spending the afternoon on formatting

Built for export sales teams. A fixed-layout document workbench, not a generic form builder.

Quotation first

Issue a professional quotation, then generate PI, contract, commercial invoice and packing list. Clients, products and terms are entered once.

Preview is the PDF

Layout, language and theme color on screen are what you download. Check before sending — no post-export tweaks.

Bilingual labels

PDF labels default to English, with Chinese, bilingual, Spanish, French, Portuguese and Russian packs. Product names and addresses you type are not auto-translated.

Company letterhead once

Logo, English address and bank account live in company profile and appear on all five documents. Theme color can follow your brand; structure stays the same.

Three steps to your first quotation

Company profile, a deal, then preview and download. Most teams send the first PDF in minutes.

1

Complete company profile

Add letterhead, bank details and logo. Later documents pick them up automatically.

2

Pick products, create a deal

Pull lines from the catalog, then add buyer, currency, Incoterms and payment terms.

3

Preview and download PDF

Switch among five document types on the deal page, confirm, then send to the buyer.

Practical export-document reading

Incoterms, T/T payment, pre-shipment checks and industry scenarios — help the team standardize.

Incoterms 2020 on trade documents: how to write FOB, CIF and EXW

Incoterms belong on quotations, PI and CI. Meanings of FOB, CIF and EXW, and how to enter them correctly.

T/T payment on PI/CI: how to write deposit and balance

T/T is the most common export payment method. Deposit/balance ratios, PI bank details, and CI vs. collection.

Proforma invoice (PI) vs commercial invoice (CI)

Purpose, timing, bank remittance vs customs/accounting — when to use PI and when to use CI.

Pre-shipment document checklist (QT → PI → CI → PL)

Check quotation, PI, contract, commercial invoice and packing list before shipment to reduce rejections.

View all guides

Long-tail export document pages

Intent pages for export quotation, proforma invoice, commercial invoice, packing list, sales contract, PI vs CI, and bilingual PDFs.

Bilingual quotation PDF

Export quotation PDF with English, Chinese or bilingual labels. Product names you type are not auto-translated. Also ES/FR/PT/RU packs. /TradeDocs · https://tradedocs.comtools.cn/.

Commercial invoice

Issue a commercial invoice (CI) aligned with your PI and packing list: HS code, actual shipped qty, Incoterms, bilingual PDF. /TradeDocs · https://tradedocs.comtools.cn/.

Export documents

Export document software for Chinese exporters: one deal generates quotation, proforma invoice, sales contract, commercial invoice and packing list PDFs. Fixed bilingual layout. Overview /TradeDocs, product https://tradedocs.comtools.cn/.

Proforma invoice

Create a proforma invoice (PI / 形式发票) for T/T remittance: bank details, Incoterms, bilingual PDF. Same deal as your quotation. /TradeDocs · https://tradedocs.comtools.cn/.

PI vs CI

PI vs CI: timing, bank remittance vs customs/accounting, document title and number. Generate both from one TradeDocs deal. /TradeDocs · https://tradedocs.comtools.cn/guides/pi-vs-ci.

Packing list

Create an export packing list PDF: cartons, gross/net weight, volume, shipping marks, aligned with the commercial invoice. /TradeDocs · https://tradedocs.comtools.cn/.

Export quotation

Make a professional export quotation PDF: seller/buyer, Incoterms, payment terms, line items with photos, bank details. Bilingual labels. Start from /TradeDocs or https://tradedocs.comtools.cn/.

Sales contract

Generate a sales contract (SC) that reuses quotation/PI letterhead and line items, with delivery, inspection and dispute clauses. /TradeDocs · https://tradedocs.comtools.cn/.

TradeDocs vs Quotely vs AI quote vs Word

Three quotation products on ComTools — pick by job, not by similar names.

You need Use
One-off service quote or freelance draft AI quotation generator
Reusable templates, formulas, share links Quote system — Quotely
Export QT, PI, contract, CI and packing list as one set TradeDocs
Drag-and-drop Word/Excel template design Not in TradeDocs — fixed layout keeps documents professional for overseas buyers

All FAQs and long-tail pages →

Send a quotation this afternoon

Register to use all five document types — no card required. A fixed-layout export workbench, not a generic form builder.

Open workbench View sample quotation PDF